Rules on submission of final theses at RU

Approved by RU Executive Committee on June 12 2015

1. Electronic copies of undergraduate, master and doctoral thesis in all RU schools must be submitted to the repository Skemman (http://skemman.is/en/). Furthermore, 2-4 printed copies must be submitted as well, in accordance with the respective schools rules. Note, that it is permitted to submit only an electronic copy of undergraduate thesis to Skemman, if respective schools allow it, i.e. no printed copy needed, respectively. Printed copies must be submitted at RU main reception (in the Sun) or at respective schools office before 16:00 on a given submission date [1]. Note, that each school has its own rules on leyout and structure of final thesis.

When submitting printed copies of thesis, the following documents must be attached:

a. A copy of a confirmation from Skemman that an electronic copy of the thesis has been submitted. The student will automatically receive a confirmation via E-mail from Skemman.

b. A statement on a special form on how the thesis should be preserved at the RU Library.

c. A copy of a confirmation on submitting the thesis into Turnitin, e.g. if the respective schools rules require the use of Turnitin. The student will automatically receive a confirmation via E-mail when the thesis is uploaded in Turnitin (see further guidelines in schools rules).

If the final thesis is only submitted electronically into the repository Skemman, the documents above (i.e. documents a, b and c) must be submitted at RU main reception (in the Sun) or at respective schools office before 16:00 on a given submission date.

2. Final thesis must be preserved in printed copy at RU Library and/or electronically in the repository Skemman. Open access to final thesis in RU Library is an open access publication according to Icelandic Law No. 73/1972 on copyrights. Final thesis should be open for reading at RU Library and/or in the repository Skemman, in accordance with RU Open Access Policy, which was approved by RU Executive Committee on November 13, 2014. Access to a final thesis can be closed by the author, e.g. if the thesis contains confidential information.

On one hand it could be confidential information, i.e. delicate information which the author, from a legal point of view, has no rights to publish (personal information, business information, e.g. information collaborating partners wants to treat in confidentiality). On other hand it could be valuable information from a financial point of view, e.g. the thesis contains a business idea, information on and/or description of a product, idea or a process/method, which could be exploited commercially or possibly eligible for patent protection.

If the student plans to market the thesis (the printed version) commercially, i.e. sell it, access to the thesis can only be closed for max 6 months.

[1] Here it is referred to a given submission date for the final version of the thesis, with extra time due to possible corrections of the thesis after the thesis defense.


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